Athletic Training: Drug Education & Testing Program

Lynn University student-athletes are representatives of the University and role models for the student body and the community.  The Athletic Department believes that the use of controlled substances and performance-enhancing drugs, and the abuse of alcohol threaten the integrity of intercollegiate athletics and represent a danger to the health, safety and well-being of the student-athletes.

The Lynn University Athletics Department does not condone the use of illegal drugs and alcohol, and will honor the guidelines and policy set forth in the Lynn University Student Handbook.  To this end, the University has created a Drug Education and Testing Program in compliance with NCAA recommendations.  Lynn University’s testing program is separate and distinct from the NCAA testing program even though it may ban the same drug classes.

  Lynn University reserves the right to alter, amend and/or modify this Drug Education and Testing Program at any time without notice to the student-athletes, coaches or compliance officers.  The goal of this Program is:

  • To educate student-athletes about the effects and consequences of drug and alcohol use and to provide educational and counseling services. Through the program, student-athletes will learn about the negative physical and psychological effects of substance abuse as it relates to them personally and to the team as a whole.

Important Links

Program Implementation

In order to participate in intercollegiate athletic programs at Lynn University, student-athletes must comply with the following:

  • Attend the Student-Athlete Orientation;
  • Provide a written consent (parent/guardian consent, if applicable) to urinalysis testing, both random and on reasonable suspicion basis;
  • Provide written consent permitting testing information, including results, to be reviewed by the Athletic Director, and those deemed necessary by the Athletic Director;
  • Provide a urine specimen upon request of the Head Athletic Trainer or Athletic Director;
  • Attend and/or participate in workshops, seminars, lectures, counseling, medical follow-up and other educational activities required for all intercollegiate student-athletes.

Student-athletes who do not comply with these requirements will be rendered ineligible for competition according to NCAA guidelines. Lynn University reserves the right to amend the list of requirements referenced above at any time without prior notification to the student-athlete.

Student-Athlete Selection

All intercollegiate student-athletes are subject to announced and unannounced drug screenings throughout the academic year either on random or reasonable suspicion basis.  Reasonable suspicion can be defined, but not limited to, one of the following:

  1. Previous arrest or conviction for the use of an illegal substance.
  2. Seen carrying or using a substance on the banned list.
  3. Changes in appearance, behavior, or conduct that may be symptomatic of drug use.
  4. Previous positive drug test.

Lynn University shall have the right to test any student-athlete who is listed on the official team roster, or is participating in athletic related activities with the team.  This includes student-athletes who may be academically ineligible, who are not receiving athletic-related aid, or who are injured.  All substances on the NCAA banned substance list are subject to be measured during the screenings.  All intercollegiate student-athletes participating in NCAA championships or post-season events may be screened prior to or following participation in the event.  

Student-Athlete Notification

Student-athletes chosen for drug testing will be notified no earlier than 24 hours prior to the scheduled test date. Notification of the test date and time will occur either by direct in-person contact or by direct telephone communication from the Head Athletic Trainer or Director of Athletics. Student-athletes will read and sign the Drug Education and Testing Program Notification Form prior to being tested.

If a student-athlete fails to show up for a drug test, or attempts to manipulate the results of a drug test, the test will be considered a positive.

Urine Specimen Collection Procedures

The drug screening will consist of the collection of urine samples from each student-athlete either under the supervision of a Lynn University Sports Medicine Staff member, a Lynn University Security Staff member, or NCAA recommended independent laboratory personnel.  Each sample will then be analyzed for the presence of substances on the NCAA banned substance list by an independent licensed medical laboratory contracted to provide such services. The following is a protocol for specimen collection procedures:

  1. Only those persons authorized by the client representative and certified collector will be allowed in the collection room. The certified collector and client representative will determine the release of a selected student-athlete from the collection room prior to completing the specimen collection process.
  2. Upon arrival, student-athlete will provide photo identification and/or a client representative will identify the student-athlete. The student-athlete will then print his/her name and arrival time on the Roster Sign-In Form.
  3. The student-athlete will select a Custody & Control Form (CCF) from a supply of such and work with collector and client representative to complete necessary information before proceeding with the specimen collection process.
  4. The student-athlete will select a specimen collection beaker from a supply of such and will be escorted by a collector (same gender) to the restroom to provide a specimen. The student-athlete will place a unique barcode onto the beaker. And then rinse his/her hands with water and then dry hands.
  5. The collector will directly observe the furnishing of the urine specimen to assure the integrity of the specimen.
  6. The student-athlete will be responsible for keeping the collection beaker closed and controlled.
  7. Fluids and food given to student-athletes who have difficulty voiding must be from sealed containers (approved by the collector) that are opened and consumed in the station. These items must be free of any other banned substances.
  8. If the specimen is incomplete, the student-athlete must remain in the collection station until the sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.
  9. If the specimen is incomplete and the student-athlete must leave the collection station for a reason approved by the certified collector and client representative, specimen must be discarded.
  10. Upon return to the collection room, the student-athlete will begin the collection procedure again.
  11. Once an adequate volume specimen is provided; the collector will escort the student-student-athlete to the specimen processing table.
  12. The specimen collector will instruct the student-athlete to closely observe the specimen processing steps and will then measure the specific gravity.
  13. If the urine has a specific gravity below 1.005, no value will be recorded on the CCF and the specimen will be discarded by the student-athlete with the collector observing. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen.
  14. If the urine is concentrated (1.005 SG or higher), the specimen processor will record the specific gravity value on the CCF and then measure the urine’s pH If in range (4.5-7.5 inclusive), the specimen processor will record the pH value on the CCF in the appropriate area. If the student-athlete has a pH greater than 7.5 or less than 4.5, the specimen will be discarded by the student-athlete with the collector observing. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen.
  15. Once the specimen processor has determined the specimen has a specific gravity above 1.005 and a pH between 4.5 and 7.5 inclusive, the sample will be processed and sent to the laboratory.
  16. If the laboratory determines that a student-athlete’s sample is inadequate for analysis, at the client’s discretion, another sample may be collected.
  17. If a student-athlete is suspected of manipulating specimens (e.g., via dilution, substitution), the collector will collect another specimen from the student-athlete.
  18. Once a specimen has been provided that meets the on-site specific gravity and pH parameters, the student-athlete will select a sample collection kit from a supply of such.
  19. The specimen processor will open the kit, demonstrate to the student-athlete the vials are securely sealed, open the plastic, and open the A vial lid. The processor will pour the urine into the A and B vials and close the lids. The specimen processor should pour urine into vials above the minimum volume level (35 mL in A vial; 15 mL in B vial) and pour as much urine as possible into vials using care not to exceed the maximum levels (90 mL in A vial; 60 mL in B vial).
  20. The specimen processor will securely close the lids on each vial and then seal each vial using the vial seals attached to the CCF; assuring seals are tightly adhered to the vials with no tears or loose areas.
  21. The specimen processor must then collect all necessary signatures (collector, donor, witness, and collector/specimen processor) and dates/times where indicated on the CCF.
  22. The specimen processor will place the laboratory copy of the CCF in the back pouch of the plastic bag and the vials the front pouch of the same bag. The bag should then be sealed. The sealed bag with vials will then be placed in the sample box. The box will then be sealed.
  23. The student-athlete is then released by the collector.
  24. All sealed samples will be secured in a shipping case. The collector will prepare the case for forwarding. When two split samples are collected and packaged, care must be taken to assure one sample is placed in the shipping container for shipment to the “drugs of abuse” laboratory and one sample is placed in the shipping container for shipment to the “anabolic steroids” laboratory.
  25. After the collection has been completed, the samples will be forwarded to the laboratory and copies of any forms forwarded to the designated persons.
  26. The samples become the property of the client.
  27. If the student-athlete does not comply with the collection process, the collector will notify the client representative and Drug Free Sport.

Notification of Test Results

The results of the drug tests will be sent to the Director of Athletics and the Head Athletic Trainer via e-mail.  Student-athletes who test positive for a banned substance will be notified by the Athletic Director and/or the Head Athletic Trainer in a direct, in-person meeting.  At this time the student-athlete will be informed of the results of the drug test, the resulting consequences, and the implications of future positive tests.  In addition, the parents/guardians, the Head Coach, the assigned athletic trainer, the team physician, and the Dean of Students may be notified at the discretion of the Director of Athletics.  Only student-athletes receiving positive test results will be notified of drug testing results.

Safe Harbor Program

Lynn University encourages voluntary admission of illegal drug use and abuse of alcohol and legal drugs.  A student-athlete eligible for Lynn University’s Safe Harbor Program (“Program”) may refer to himself or herself to the Program for voluntary evaluation, testing and counseling.  To enter the Program, the student-athlete must notify the Director of Athletics and/or the Head Athletic Trainer, and complete the Safe Harbor Program notification form.  However, there are circumstances in which a student-athlete is not eligible for the Program.   They include, but are not limited to the following:

  1. A student-athlete who has received a previous positive Lynn University or NCAA drug test.
  2. After drug test notification has been initiated.  For example, once a student-athlete or coach has been notified of a drug test, the Program is no longer available for that particular test.
  3. Thirty (30) days prior to NCAA or Conference postseason competition.
  4. Previously entered him/herself into the Program at any time during their athletic eligibility at Lynn University (regardless of the substance).

Lynn University will work with the student to prepare a Safe Harbor treatment plan, which may include confidential drug testing.  The student-athlete may be tested for banned substances upon entry into the Safe Harbor Program and such a positive initial test will not result in any administrative sanction except those listed in this section (the team physician may suspend the student from play or practice if medically indicated).  A student will be permitted to remain in the Safe Harbor Program for a reasonable period of time, not to exceed thirty (30) days, as determined by the treatment plan.    

Failure to comply with the Safe Harbor Program treatment plan or evidence of new substance use (as determined by follow-up testing) after entering the Safe Harbor Program, will result in a positive drug test and be subject to appropriate sanctions as detailed in the Lynn University Drug Education and Testing Program.  The student-athlete will also be removed from the Safe Harbor Program.  

While in compliance with the Safe Harbor Program treatment plan, the student-athlete will not be included in the list of students eligible for random drug testing by Lynn University.  Students in the Safe Harbor Program may be selected for drug testing by the NCAA.

The Director of Athletics, Dean of Students, Head Athletic Trainer, the student-athlete’s Head Coach and the Team Physician may be informed of the student’s participation in the Safe Harbor Program.  The athletic trainer assigned to that sport also may be notified, if medically appropriate.  The assistant coach(es) also may be informed at the discretion of the head coach.  Other university employees may be informed only the extent necessary for the implementation of this policy.

Dietary Supplements

The Lynn University Athletic Training staff discourages the use of over-the-counter dietary supplements.  The U.S. Food & Drug Administration does not strictly regulate the supplement industry, therefore purity and safety of dietary supplements are not guaranteed.  Impure substances can lead to a positive drug test. Athletes who choose to use dietary supplements do so at their own risk and should consult with a member of the Athletic Training staff before doing so.  The National Center for Drug Free Sport Inc. hosts the Resource Exchange Center (REC), which provides information on banned substances and dietary supplement information. The Division II password is ncaa2.

Positive Test Results

Lynn University will honor any NCAA positive drug test when determining the total number of positive results.  As an example, if student-athlete “A” tests positive on an NCAA drug test, and subsequently tests positive on a Lynn University drug test, this will be deemed a second positive drug test.

Failure to report for a drug test will result in a positive test result.

First Positive Test Result

The following are actions that will be taken by the Director of Athletics as a result of the first positive test result:

  1. The student-athlete will be referred to Lynn University Student Counseling Services. The student-athlete’s attendance, participation, and compliance with counseling recommendations will be monitored closely by the Head Athletic Trainer and/or Director of Athletics. Any additional costs incurred by outside counseling will be the responsibility of the student.
  2. The Director of Athletics will verbally inform the parents and/or guardians of the student-athlete of the positive test results;
  3. The student-athlete will be suspended from 10% of competition according to their respective sport as follows:
    • Baseball: 5 contests
    • Basketball: 3 contests
    • Cross Country: 1 date
    • Golf: 2 dates
    • Lacrosse: 2 contests
    • Soccer: 2 contests
    • Softball: 6 contests
    • Swimming: 2 dates
    • Tennis: 3 dates
    • Volleyball: 3 dates
  4. The suspension will begin with the next scheduled competition following notification of the positive result, unless there is an appeal, in which the suspension will begin following the appeal ruling. The number of competitions missed, in accordance with the list above, will run consecutively and occur during the championship season, including all scheduled golf competitions. Lynn University reserves the right to retest the student-athlete at any time during or after the suspension period;
  5. The Athletic Director, Head Athletic Trainer, Team Physician, and/or Counselor reserve the right to suspend the student-athlete immediately and indefinitely if the safety, health and well-being of the student-athlete are deemed in jeopardy as a result of intake of the banned substance.
  6. The Athletic Director will prepare a confidential written reprimand informing the student-athlete that future positive test results could render the student-athlete ineligible for competition for one calendar year (365 days) or permanently and affect financial aid and/or scholarship support;
  7. The Head Coach will be notified of the positive test result and its implications.
  8. If the positive test result shows that the drug is an illegal drug in the United States*, then the student-athlete will also be referred to the Dean of Students.

*This includes medications that are illegal without a prescription (i.e. Tylenol with codeine).

Second Positive Test Result

  1. The student-athlete will be referred back to his/her certified drug and alcohol counselor for further treatment and/or medical follow-up. Attendance, participation, and compliance with Counseling recommendations will be monitored closely by the Head Athletic Trainer and/or Director of Athletics;
  2. The student-athlete will be rendered ineligible from any athletic participation for one calendar year (365 days). The suspension will begin on the date of notification, unless there is an appeal, in which the suspension will begin following the appeal ruling.
  3. The Director of Athletics will inform the student-athlete’s parents to discuss the positive drug test and the implications that may result;
  4. The Director of Athletics reserves the right to take any other action as is deemed appropriate under the circumstances;
  5. Financial aid and scholarship support may not be renewed;
  6. The Head Coach will be notified of the positive test and its implications.
  7. If a second test result is found to be positive, is on the NCAA or University banned substance list, and is illegal in the United States*, then the remainder of the student-athlete’s eligibility will be lost at Lynn University and athletic scholarship support may be lost as well. The student will be referred to the Dean of Students.

*This includes medications that are illegal without a prescription (i.e. Tylenol with codeine).

Third Positive Test Result

On a third positive test result reported, the following actions will be taken:

  1. The student-athlete will be referred back to their certified drug and alcohol counselor, and to Student Health Services for further treatment and/or medical follow-up. Attendance, participation, and compliance with Counseling and Health Services recommendations will be monitored closely by the Head Athletic Trainer and/or Director of Athletics.
  2. The Director of Athletics will declare the student-athlete ineligible from any further participation at Lynn University.
  3. The Director of Athletics will notify the student-athlete’s parents and/or guardians of such suspension and its implications.
  4. Athletic scholarship support will not be renewed.

Appeals

A student-athlete who tests positive on a Lynn University sponsored drug test is entitled to an appeal. However, an appeal cannot be based solely on the results of the test. Appeals must be based on the fact that the testing protocol was not followed according to the prescribed procedures as set herein or by the testing center. To initiate the appeal process the student-athlete must submit a letter of appeal to the Director of Athletics within 24 hours of notification of the positive test result and before the next scheduled competition. The letter should include a detailed description of the basis of the appeal and provide evidence supporting such. In turn, the Committee Chair (the Dean of Students) will be notified of the appeal request. The Committee, which will consist of the Dean of Students, the Associate Dean for Student Wellness, and the Director of the Student Health Center, will hear the appeal within five business days. The student-athlete’s suspension and/or sanction will begin immediately following the ruling by the Committee.

Medical Exemptions Policy

The banned substance list used for the Lynn University Drug Education and Testing Policy was created to protect student-athlete health and safety and to ensure a level playing field.  Even though the banned list contains substances designed for performance enhancement and/or substances that put a student- athlete’s well being at risk, there are substances on the list that are used justifiably to treat certain medical conditions. 

Accordingly, the medical exceptions policy is created for student-athletes who have a well-documented history demonstrating the use of such drugs.  Examples of such drug classes include: stimulants, beta blockers, diuretics, anti-estrogens, anabolic agents, and peptide hormones.  In conjunction with NCAA drug testing, use of anabolic agents and peptide hormones must be approved prior to participation in intercollegiate athletics at Lynn University.  Failure to notify the athletic training staff may result in a denied Medical Exemption and cause for further sanctions.

In order for a student-athlete to be granted a medical exemption for the use of a banned substance, the following documentation must be provided from the treating/prescribing physician, as described in the NCAA Medical Exception Documentation Reporting Form.

1.    Diagnosis.
2.    Medication(s) and dosage.
3.    Blood pressure and pulse readings and comments.
4.    Note that alternative non-banned medications have been considered, and comments.
5.    Follow-up orders.
6.    Date of clinical evaluation: _________________
7.    Attach written report summary of comprehensive clinical evaluation:
a.    The evaluation should include individual and family history, address any indication of mood disorders, substance abuse, and previous history of ADHD treatment, and incorporate the DSM criteria to diagnose ADHD. Attach supporting documentation, such as completed ADHD Rating Scale(s) (e.g., Connors, ASRS, CAARS) scores.
b.    The evaluation can and should be completed by a clinician capable of meeting the requirements detailed above.
8.    Copy of current prescription
It is the student-athlete’s responsibility to notify the athletic training staff and to submit the most recent documentation related to their respective diagnosis as soon as possible. This includes a copy of a current prescription.
 
The submitted documentation will be kept in the student-athletes chart and utilized in the event of a positive drug test.  In the event a positive drug test does occur, the student-athlete may apply for a medical exemption by notifying the Director of Athletics in writing with the supporting medical documentation within 48 hours of the positive test result notification.  If this notification is not presented within 48 hours, the sanctions of the positive test result will commence until the appropriate documentation is provided and reviewed by the Director of Athletics.  If a medical exemption is not granted, the student-athlete will have the opportunity to appeal this decision following the protocol established in the “Appeal Process” section of the Drug Education and Testing Policy.
 
Examples of common conditions in which treatment plans may constitute a medical exemption include:
 
1.    Attention Deficit/Hyperactivity Disorder (ADHD)
ADHD is a common condition that is often diagnosed as a child, but may be diagnosed later in life. Two common medications used to treat ADHD are methylphenidate (Ritalin) and amphetamine (Adderall), both of which are included in the banned substance list. As a result, a student-athlete must undergo a standard assessment before being granted a medical exemption.
2.    Male-pattern Baldness
There are several medications used to treat Androgenic alopecia that are not banned substances. However, there is a medication called Finasteride (Propecia) that is sometimes used and included in the banned substance list as a masking agent for steroid detection. The appropriate documentation must be provided to receive a medical exemption for use of this medication.
3.    Hypogonadism
This condition is classified as a testosterone deficiency. The treatment for the condition may include testosterone medication, which is an anabolic agent and banned substance. As stated above, use of this medication will require prior approval before participation is allowed.

Understand that these are common examples and not the only exceptions. It is highly recommended that you consult with your physician regarding the banned substance list before taking any prescription medication.